Muddy Dog Challenge Participant
Terms and Conditions
- By registering for the Muddy Dog Challenge you are agreeing to these Terms and Conditions.
- All participants and spectators attending the Event must abide by these Terms and Conditions and any instructions or regulations displayed or given on the day of the event by police, Battersea staff, volunteers, or officials.
General
- All participants under the age of 18 on the day of the Event are deemed by Battersea as children, and all participants 18 or over as adults.
- To manage the safety of children, participants aged between 8 and 17 must be registered by their parent or legal guardian and accompanied by them at the Event. Children aged under the age of 8 are not permitted to take part.
- Any participant unsure of their own, or their child's physical ability to take part in the Event should take medical advice from a General Practitioner prior to the event. Pregnant women or individuals under the influence of alcohol or drugs should not take part. Those with asthma, epilepsy, diabetes, a heart condition, or any other medical condition which may affect their ability to participate in this event should consult their General Practitioner prior to signing up for the challenge. Participants are strongly advised not to participate if they are or have recently been suffering from a cold or flu symptoms.
- All participants enter the Muddy Dog Challenge entirely at their own risk. Battersea shall not be liable for any injury, death, damage, or loss howsoever suffered by participants or spectators, other than in respect of any injury, death, damage, or loss arising as a result of Battersea's negligence.
- Battersea will take all reasonable steps to minimise the risk of injury to participants during this Event. There is a stringent risk assessment process in place, including risks associated with coronavirus, that aims to minimise or eliminate the risk to everyone taking part. However, by taking part in the Muddy Dog Challenge, all participants acknowledge that there may be conditions or circumstances beyond Battersea's control that can lead to unforeseen risks. If you have any concerns or queries, please contact the Muddy Dog team at muddydog@battersea.org.uk before agreeing to take part in the event. Participants taking part with a child must take extra care to ensure the child is appropriately supervised to mitigate the risk of harm to them. Participants must also consider the safety of other children, adult participants, and their dogs.
- Owners enter themselves and their dogs in the Event at their own risk. Battersea is not liable for any injuries or harm sustained or damage to property as a result of taking part in the Muddy Dog Challenge, including those or that caused by natural water and/or mud at the events. We will have first aid on site for humans. We will also have a vet on site for dogs but in the unlikely event of an emergency, you will need to visit either your own local, or a nearby, vets practice. Details of a nearby vets will be available at the vet's marquee on the day. Please always avoid any obstacles you or your dog are uncomfortable with.
- Due to various circumstances, it may be necessary for Battersea to cancel or change the Event at short notice, which will be communicated to you as soon as possible.
- Participants and their spectators should not attend the event if they have tested positive for Coronavirus or are experiencing symptoms of Coronavirus.
Registration
- Entry fees are non-refundable.
- Only one dog is permitted per adult registration. One adult is permitted to be responsible for a maximum of one dog and one child, or two children and no dog.
- Entries cannot be accepted on the day of the Event, to help ensure that the Event is safe; we have an allocated capacity that must be adhered to.
- Contact details for all participants must be held in advance in the case of an emergency.
- Participants should not register on another adult’s behalf or provide another adult’s details without their consent. All adult participants must complete their own section of the registration form, agree to all Terms and Conditions, and complete the 'Keep in touch' question themselves.
- Any adult registering an accompanying child must be their parent or legal guardian.
- If you are registering an accompanying child as a participant in the Event, you represent and warrant that you have parental responsibility for that child and have the legal authority and capacity to enter into this event on their behalf and by registering for the Event, you agree that the terms of the waivers within these Terms and Conditions apply equally to all of the registered parties. Where you have registered on behalf of a child, you also agree to these Terms and Conditions on behalf of the child.
- By providing us with a child’s details you are warranting that you are their parent or legal guardian and understand that we will use their information for the purposes of their participation in the Muddy Dog Challenge. We will not use a child’s details for any other purposes.
- If you create a team on the registration form you will be designated Team Captain. Other participants will be able to search for and join this team based on the team name and your name which will be displayed on screen.
- If you create a team and provide Battersea with email addresses of those you are inviting to join the team, please ensure that you have their consent to share their personal email addresses.
At the Event
- In the case of an emergency Battersea may use the emergency contact details participants provided at sign up. Battersea will not retain this information after the Event.
- Unfortunately, the course is not suitable for mobility scooters or wheelchairs.
- The Muddy Dog Challenge is a fun run, and the course distances quoted on the website are not always exact. We will endeavour to ensure all routes are as close to the distances advertised as possible.
- For safety reasons, participants arriving late must abide by the instructions and decisions of the Event Manager, or their representative, at the Information gazebo.
- We reserve the right to reduce or alter the Event course or any other aspects of the Event to accommodate any unexpected complications on the day that may have an impact on Battersea staff, participants, volunteers, spectators and/or dogs.
- If the event is delayed or cancelled due to situations beyond Battersea’s control, including impacts of Coronavirus, we will make all reasonable attempts to arrange for the Event to take place on a later date, however we cannot guarantee this. Registration fees will be refunded upon request if an Event is cancelled, or a participant is not able to make a rescheduled event date.
- Participants, supporters, and family members spectate at the Muddy Dog Challenge entirely at their own risk. Battersea shall not be liable for any injury, death, damage, or loss howsoever suffered by spectators other than in respect of any injury, death, damage, or loss arising as a result of Battersea's negligence.
- Start times will vary according to the type of dog entered. Participants will set off in 10-minute waves between 10.00am and approximately 3:00pm. Final start times will be sent to participants via email approximately two weeks prior to the Event.
- Battersea asks that all participants along with their supporters refrain from smoking or vaping at the Events.
- Battersea asks that all participants along with their supporters do not use or display aggressive or abusive language or behaviour towards other participants, spectators or our organisers and volunteers.
- Free First aid facilities and veterinary cover will be provided at the Event. If participants are treated by medical providers at the Event, this information will be passed to Battersea, solely for administration and health and safety purposes and to fulfil its legal obligations, including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995. All medical details will be securely held by Battersea and will not be retained after the Event. The information will be handled in accordance with our Privacy Policy.
- Battersea reserves the right to remove any person or dog from the course or Event should they breach these Terms and Conditions or be considered a danger to other participants, volunteers, Battersea staff, dogs, or spectators.
Photography
- Battersea and our commercial partners may film or photograph supporters (including participants, volunteers, and spectators) and use such footage or photographs for the following reasons: a) for Battersea to publicise the event and our work for commercial and/or fundraising purposes including, but not limited to, our website, television broadcasts, advertising, print and digital publications, marketing material, merchandising, social media, personalised direct mail, and other media that may be available to the public. b) our corporate and commercial partners to publicise their involvement and/or association with the Event.
- We will ask for your consent for the use of your image in photography and film when you register. If you do not provide consent, we will ensure you are given a no photography sticker indicating that you have not consented to having your image taken in your race pack. This will need to be placed on your race number, and it is your responsibility to ensure it is there and visible on the day, for yourself and any child that you are responsible for. If you lose your sticker, a member of Battersea staff will be able to provide you with a new one at the Information gazebo. We may also ask you for consent for photos on the day if appropriate.
- Please be advised however that if you are not the focus of the image, we will not usually need to collect your consent, but you may still appear in the background or as part of a crowd. Please ensure any friends or family you bring with you are aware of this.
- There will always be notices advising where photography is taking place at our events, and if you do not wish to have your image used in these photos and/or videos, please notify the photographer on the day, or contact our Muddy Dog Challenge team at muddydog@battersea.org.uk.
- We will not use images of children without the express permission of their parent or legal guardian, collected as part of the online registration process.
- A photography company called Sports Action Photo will be based at one obstacle and at a podium at the finish line. Photos taken by them will be added to an online gallery and can be purchased after the event. If you don’t want your photo to appear online, please let the photographer know.
- Press are invited to the event and therefore may take their own photography in addition to Battersea photography. Any external press photography will be used in their publications in line with their own processes. Battersea has no control over external press publications.
Entry rules for dogs
- Adult participants can take part with a dog, as the course has been specially modified for dogs, however they must abide by all rules for dogs:
- On the day of the event all dogs must be at least one year old, fit and healthy*, sociable with other dogs and humans, willing and able to complete the course, not in season, on a lead, (not a slip lead, preferably with a harness) and under full control at all times, wearing a collar with a clearly identifiable tag, fully vaccinated to reduce risk of spreading infection, kept hydrated throughout the challenge.
*Please consider your dog's age, ability and breed before registering. Signing up is not recommended if your dog has any medical condition where over exertion is not advised. If in doubt, speak to your vet for advice.
- There shall be no more than one dog per adult handler at any time on the course. The dog must always be handled by an adult.
- Participants must pick up after their dog - please bring poo bags with you on the day.
- We strongly recommend that dogs are on a harness rather than a collar and must be kept on a lead at all times. Slip Leads and flexi-leads are not permitted, and you will not be allowed to take part if you attend the event with one.
- Participants must always be in control of their dog.
- Positive reinforcement, such as reward-based encouragement, is advised to get dogs around the course. If a dog is having problems with an obstacle, we advise the participant avoids it.
- The most important thing is that dogs and humans enjoy the challenge so if a dog becomes anxious or stressed in any way, we reserve the right to remove any dog from the course.
- We advise that dogs do not eat their morning meal two hours before the challenge but are given food afterwards.
Fundraising
- We ask that every adult participant raises a minimum of £100 in sponsorship for Battersea.
- Any money raised in connection with the Muddy Dog Challenge is held on trust for Battersea and must be passed to Battersea. We ask that all participants do this as soon as possible after the Event. All sponsorship money must be passed to Battersea within one month following the event.
- All sponsorship money raised will go towards the running of Battersea Dogs and Cats Home, across all our three centres.
- There is no fundraising target for children participating in the Event, however we encourage their accompanying adult to raise as much as they can over the £100 target.
- Participants can: Pay via their Muddy Dog Challenge event online giving page, pay over the phone by credit or debit card by calling 020 7627 7883, send a cheque payable to Battersea Dogs & Cats Home to Muddy Dog Challenge, Battersea Dogs & Cats Home, 4 Battersea Park Road, London, SW8 4AA or pay in using the online paying in form.
- All participants have a legal responsibility to ensure that all sponsorship money/donations received for the Muddy Dog Challenge are paid to Battersea Dogs & Cats Home. Please ensure that all sponsorship forms are completed in full and returned to us to enable us to claim Gift Aid where possible.
- In the event that you are unable to participate, or the Event is postponed or cancelled, then sponsorship monies will still be payable to Battersea unless the sponsor has specifically requested that funds be returned in these circumstances.
Top Fundraiser lead competition
- The 10 participants who fundraise the highest amount for each event, by midnight on the Sunday before the event they are registered for, will be given a Top Fundraiser for Battersea; dog lead at their event.
- The top 10 fundraisers will be contacted by Battersea via email by the Wednesday before their event to let them know that they have been rewarded a lead. They will be given information on how to claim their lead in this email.
- The total amount raised by a team or group will not be considered for this competition. If participants have fundraised as a team or group, their fundraising total will be split out between the number of people in the team or group, and these individual amounts will be entered.
- Fundraising must either be with Battersea directly or on an online fundraising page linked to Battersea by midnight on the Sunday before the event they are registered for.
- Gift Aid will not count towards fundraising totals.
Data Protection
- The information you have provided to Battersea will be treated with respect and used to manage your entry into the event. We will also use your information for analysis and administration purposes, and to communicate with you by post under our legitimate interest.
- We will contact you about your Muddy Dog Challenge by email, post or telephone and email you with important information about the day as well as fundraising tips and ideas.
- We will not send you additional marketing by email, telephone, or text unless you have given us permission to do so.
- If you would like us not to contact you by post for marketing purposes, or want to change the way we communicate with you at any time, please contact our Supporter Services team on:
Phone: 0300 323 1216
Email: supporterservices@battersea.org.uk
Post: Supporter Services Team, Battersea Dogs and Cats Home, 4 Battersea Park Road, London SW8 4AA.
Further information about how we protect and use your personal data is available in our privacy policy: www.battersea.org.uk/privacy
- Battersea Dogs and Cats Home reserves the right to make changes to these Terms and Conditions from time to time. Updates to our Terms and Conditions will always be communicated to our participants.